Shipping Alert Example

At Hide-A-Way Doors, every unit we construct is truly a one-of-a-kind work of art. We blend old-school craftsmanship with high-quality materials—the way products used to be built. Our focus and effort are dedicated entirely to manufacturing exceptional doors, so when you purchase from us, you can be confident you are receiving a top-quality product built to last.

Because our customers are located across the country and around the world, we are unable to personally deliver each product. As a result, we rely on professional third-party freight carriers to transport your order. We work with four of the top freight companies in the country; however, no shipping provider is perfect.

Our products are large, bulky, and heavy, and they are crafted from natural wood materials. Throughout transit, dock workers are tasked with loading and unloading freight quickly and efficiently at multiple terminals. Despite our best efforts, damage can occasionally occur during this process.

Over the past ten-plus years, we have continually refined and improved our packaging methods, dramatically reducing freight-related damages. Even so, isolated incidents can still happen. Freight claims departments can be challenging to navigate, and they often look for reasons to deny claims. If damage occurs, we will do everything within our power to advocate on your behalf and help prevent a claim from being denied.

There are, however, important steps you can take to protect the integrity of a potential freight claim. To ensure you are fully prepared, we send a detailed email on the day your order ships. That email includes a YouTube video explaining exactly what to do when your delivery arrives, what to inspect, how to properly document any damage, and the time limitations for reporting issues.

We strongly encourage every customer to carefully review this information prior to delivery. Taking the proper steps at the time of arrival is critical to protecting your investment.

A copy of our Shipping Email for transparency:

PRINT THIS EMAIL FOR YOUR RECORDS

 Tracking & Delivery

  • Carrier & Tracking Number:
  • Track via ABF use this link---> https://arcb.com Your freight tracking number is: XXXXXX
  • Freight company will contact you to schedule delivery.
  • Do not call Hide-A-Way Doors for delivery scheduling – we cannot change freight appointments once the order has shipped.
  •  Important Notes

  • Report damages within 5 business days (internal damages included). Claims after 5 days will be denied.
  • Hide-A-Way Doors is not responsible for freight services including delivery delays, denied claims, or missed appointments.
  • Do not throw away packaging until after installation.
  • Do not schedule installers until shipment is accepted.
  • Any shipping changes after departure are your responsibility.
  •  Pre-Arrival Checklist

  • Read this email carefully.
  • Watch the provided video (link above).
  • Share info with the person accepting the shipment.
  • Have a phone or camera ready for photos.
  •  Upon Arrival

  • Check that shipment is upright/braced or crated flat. Any other condition is high risk for damage.
  • Inspect all sides, including bottom, for:Creases in cardboardTearsDents
  • Take full-view photos before opening.
  • not sign or accept until you inspect the product for damage
  • EXTREMELY IMPORTANT: Do not reject a delivery based solely on exterior packaging damage. The product must be inspected for actual damage before refusing delivery. Rejection of a shipment without confirmed product damage will result in a second, non-negotiable delivery charge billed to the customer as per freight company regualtion.

  •  If You Find Damages

  • Take full-view photos.
  • Note “accepting with damages/will file a claim” on driver’s paperwork.
  • Send driver on their way.
  • File a report: Report Damages
  • Take photos.
  • Reject delivery; have shipment returned.
  • File a report: Report Damages
  • Extremely rare; must report within 5 business days.
  • Take photos, keep all packaging, and submit report online.
  • EXTREMELY IMPORTANT: Do not reject a delivery based solely on exterior packaging damage. The product must be inspected for actual damage before refusing delivery. Rejection of a shipment without confirmed product damage will result in a second, non-negotiable delivery charge billed to the customer as per freight company regualtion.

     Handling & Care

  • Bring doors inside promptly to a climate-controlled area.
  • Acclimate before installation.
  • Paint/stain unfinished doors immediately.
  • Use two people for heavy products.
  • Tools for unpacking: hammer, flat bar. Do not use utility knife on cardboard.
  •  Installation & Troubleshooting

  • Manuals and how-to videos: Installation Resources
  • No technicians available by phone; use email: troubleshooting@hideawaydoors.com
  •  FAQ Highlights

  • Rejected shipment: Remake prioritized; freight may inspect returned unit.
  • Minor damage: Submit estimate; we file claim with carrier.
  • 5-day reporting rule: Mandatory for all freight claims.